You’ve been using Evernote for years , with your entire life stored on your account.
Everything used to work so well. But that meticulous notebook structure is now nothing more than a blight on your existence.
Trying to find a specific note? You may as well try to find a fart in a windstorm.
But remember, the problem doesn’t rest with Evernote here. Evernote is actually an incredible tool . You’re just organizing your notes in a way that can’t be scaled. There is a solution, though. And it’s a solution that can work for anyone, no matter how many notes you’re trying to keep on top of.
The Problem With Evernote’s Notebooks
Evernote has three layers to its organizational structure. It’s pretty simple, but you need to understand it to get the most out of the app.
First off are notebooks . These are like “folders”, where you save individual notes.
Next are stacks . These are like parent folders to help better organize your notebooks.
When most people start using Evernote, they fixate on these notebooks and stacks. It’s probably a hangover from organizing your files on Windows in the same way.
But Evernote’s notebooks and stacks have two main problems.
Notebooks can’t be nested. This means your organizational structure can only be one level deep.
In other words, you can have a child folder within a parent folder. But you can’t have a child folder within another child folder.
Second (and most frustrating) is that you can only place each note in one Notebook . If you have a note that’s relevant to two notebooks… tough. You can only choose one .
As your library of notes grows, these problems are almost guaranteed to turn your otherwise organized notes into a complete mess.
Luckily, Evernote has a third organizational tool: tags . You can assign descriptive, searchable tags to each note to help granularly organize your notes.
You can also nest these tags, and assigned several tags to each note. Problem solved.
Fixing Your Notebook Problem If you have a complex system of notebooks, your first challenge is to narrow these down to as few as possible.
Before I reorganized my own account, I had over 40 individual notebooks. Now I have five. You, however, might choose to have only two or three. These new notebooks are simply a way to organize everything extremely broadly. The real organization comes later.
Your Collection Box The most important of your few notebooks should be the initial notebook created for you when you set up your Evernote account. By default, this is named “[Username]’s Notebook”. Rename this to something like “-Inbox” or “-CollectionBox” to make it more descriptive.
Tip: Placing a symbol like “-” before the notebook name keeps the notebook at the top of your notebook list.
This notebook is where you’ll save pretty much all your new notes by default. When you create a new note through the mobile app, or grab a screenshot with Evernote’s Web Clipper , these should all be dumped into your “CollectionBox”. This saves you the hassle of tagging each and every note as soon as you create it.
Evernote’s New Web Clipper Is The Ultimate Content Saving Tool
Evernote’s Web Clipper isn’t new.
But if you haven’t heard, or perhaps didn’t like the Evernote clipper in the past, this is the right time to look into it again.
It’s far more productive to batch process that tagging every week (or month). Having all these new notes in a single notebook like this makes tagging quick and simple.
A Limited Number of Other Notebooks You should create any other notebooks sparingly. The more notebooks you create, the longer it will take you to decide where each note belongs. And the harder it’ll be for you to locate notes later on.
Since this new system relies so heavily on tags for organizing notes, notebooks are barely needed. If you take this to the extreme, you could create just one other notebook called “FilingCabinet”.
Tip: Avoid placing spaces in your notebook names and tags. This makes searching a lot easier.
After you tag each note in your “CollectionBox”, just move it over to your “Filing Cabinet”. This way, you’ll always know where you’re up to. And if you have a decent tagging system, it’s easy to keep a huge number of notes organized with just two notebooks. More on this later.
I chose to create a few other notebooks, however.
Ideas — Any notes detailing ideas I want to save, including article ideas, places I’m hoping to travel to, etc.
Personal — Where I store non-work related notes.
Reference — Where saved articles, book notes, screenshots, quotes, PDFs, receipts etc. are stored. Basically, any “knowledge” I might want to find in the future. This is by far my largest notebook.
Work — Where I store any work-related notes.
Your own notebook structure will be different to this, for sure. Just be mindful of creating notebooks sparingly. The more notebooks you have, the harder it is to keep everything organized.
Getting Serious With Tagging As I said, your notebooks should just be the broad foundation of your Evernote structure. The essence of your system should rely on tags .
The unscalable option here is to tag notes with a couple of rough topics, and hope you remember these tags in the future. Good luck with that!
The scalable option (a small sample of my own tags is below) is far more elegant.
Essentially, when tagging each note you want to know a few things about it:
What area it relates to, broadly speaking; preceded by “1”.
What type of content it is; preceded by “2”.
What theme(s) it covers, more specifically; preceded by “3”.
The system I’m advocating does just this. When I tag each note using this system, I know I want to tag these three specific things about it. Each note should have at least one tag that relates to each of these three points. This makes it very easy to sort and find notes on a granular level.
For example, when I review the below highlight from Jack Kerouac’s book On The Road , I can see at a glance that I’ve tagged all three points. This is a personal note (meaning it’s not work related), it’s a book note, and it’s on the topic of life and travel.
Your own individual tagging taxonomy will be different to mine. But a relatively similar structure is an extremely scalable way of organizing your notes. It takes some time to get used to this, but it’ll soon become second nature.
Finding Specific Notes When it comes to finding notes in the future, there are two features that are especially useful: the search bar and saved searches.
When using the search bar, you can search multiple tags to find exactly what you’re looking for. Let’s say you remember saving a note from a conversation you had with a friend about traveling to Brazil. If you tagged this note properly, the following search would pull up that specific conversation.
This is the real beauty of using this kind of tagging system. Searching for a quote about politics? No problem.
Tip: Placing numbers before tags like this helps you to know that you’ve assigned tags for each of the three areas relating to each note. This ensures you cover all angles to help you find the notes in the future.
For searches you find yourself performing routinely, set up a saved search . To do this, set up your search. At the bottom of the search box, you can also add other parameters such as notebooks, tags, keywords, etc.. Below, I’ve set up a saved search for ideas relating to work.
When your search is complete, on Windows click File > Save Search , On Mac click Edit > Find > Save Search , and name your search. From now on, when you click the search box, you’ll see a link to that saved search to pull up the results instantly. You can also drag the saved search over to the shortcuts widget for even easier access.
Automate Where Possible There’s no point spending more time tagging your notes than is necessary. Luckily, you can automate this in a few areas. The main way of doing this is by using the automation platform IFTTT (if this, then that).
You can use IFTTT to connect different services to your Evernote account. You can then tell the platform to save certain kinds of notes to certain notebooks. It can even assign specific tags.
Capture Your Creative Ideas Instantly with the Simplicity of IFTTT
Capture Your Creative Ideas Instantly with the Simplicity of IFTTT
Setting up a central system to track your ideas is worth the time and effort it requires. Your creativity and productivity will thank you for it. Here is a simple way.
I have this set up to save all my Instagram posts to my Reference notebook, and tag these 1personal, 2instagram, 3travel.
I’m also addicted to reading articles on Instapaper , and take a ton of notes on what I read. It therefore makes sense to have another automation set up that saves all of my Instapaper highlights to my CollectionBox notebook, with the tag “2contentnotes”. This saves me some time when it comes to tagging everything in my CollectionBox each week.
Become an Instapaper Power User With These 6 Cool Features
Despite an impressive adoption rate, a plethora of Instapaper features often remain unexplored. Let’s take a look at a few of them.
To see a more comprehensive list of how else IFTTT can work with Evernote, see here .
Could This Work for You? This method may not seem quite as simple as just dragging and dropping your notes into vague notebooks. But it is far more scalable. In short:
Save pretty much all of your notes to a “CollectionBox” notebook.
Routinely tag each of your notes, using a taxonomy that works for you. This should explain:
1 What the note relates to.
2 What type of content it is.
3 What themes it covers.
Move the note to one of the few notebooks you’ve set up.
Use these tags to find specific notes in the future.
This tagging system (or something like it) can help you locate specific notes in flash. It keeps everything far more organized than most other systems out there. And it stays organized no matter how many notes you have.
How to Organize Your Out-of-Control Reading List Right Now
How to Organize Your Out-of-Control Reading List Right Now
A reading list serves a lot of functions — from practical to inspirational. But it can also get out of hand. Using these tips to manage your reading hobby can do wonders for your life.
If you decide to go ahead with a system like this, it will take some time to re-organize your Evernote library. But once you’ve got into the routine of tagging your notes like this, you’ll start to realize just how useful Evernote can be.
Is this a system you think could work for you? If not, how come?
Image Credit: Antonio Guillem via Shutterstock.com
Record your Metronome in Logic Pro X – Record MIDI and the Metronome click track to an Audio Track – YouTube *Note: The Key is put the Metronome on a BUS along with any other inputs you want on that track and you end up with Metronome on your Track. How to record your Click Track and Metronome to the Audio Track.
“Hear, hear” is a shortened version of “hear ye, hear ye,” which goes back to British Parliament in the 1600s, if not earlier. The expression was — and is — used to draw attention to what someone is saying. It implies agreement with the speaker or, in modern times, the writer.
The correct term is, “hear, hear!” It is an abbreviation for “hear, all ye good people, hear what this brilliant and eloquent speaker has to say!”
Windows 10 November 2019 Update, for example, will make significant improvements to the File Explorer’s built-in search functionality.
In addition to a new File Explorer, Microsoft is also considering major improvements for Quick settings, currently found in the Action Center on Windows 10. With new Quick settings experience, Microsoft aims to provide an intuitive way for users to access the basic device settings such as WiFi, Bluetooth, Brightness, Flight Mode and other similar toggles.
Windows 10X tidbits
Microsoft announced Windows 10X for Surface Neo during the hardware event in New York City on October 2, but the new platform hasn’t been detailed by the company yet.
Microsoft is also said to be working on a new Start menu experience called ‘Launcher’, revamped lock screen with improved Windows Hello, new Taskbar, and updated Quick Settings.
Windows 10X is expected to finalize by the end of next year, but we might start seeing 10X related tidbits in preview builds early next year.
SVG defines vector-based graphics in XML format. See HTML5 SVG
I love SVG!
<svg height=”30″ width=”200″>
<text x=”0″ y=”15″ fill=”red”>I love SVG!</text>
<svg width=”100″ height=”100″>
<circle cx=”50″ cy=”50″ r=”40″ stroke=”green” stroke-width=”4″ fill=”yellow” />
*TekP says be aware of attack vulnerabilities in SVG markup though before uploading directly to your web server.
Could an SVG be constructed in such way, that when reading meta data it makes the server unresponsive. and could be used as DoS attack on the server?
What do you mean by metadata? If you are after width and height, you would have to parse the SVG files at least partially to get it; there’s no shortcut of reading a few bytes from the header like there is with many bitmap formats. That brings in the usual risks of XML parsing, such as:
- external entity/DTD-subset inclusion attacks against remote files, local-network sensitive resources, local-machine sensitive files and device-files
- nested entity expansion bombs
- pathologically-nested tag structures might hit recursion resource limits
as a standard precaution you would disable all DTD processing, XInclude, XSL, XSI and entity resolution.
Could an SVG be constructed in such way, that when rendering the SVG on the client, the client becomes unresponsive and potentially makes every users browser on my site crash?
Possibly, but it’s just as possible that could happen with a bitmap format. See eg the corrupt PNG file vulnerabilities of a while back.
The standard mitigation for all of these problems is to serve your untrusted resources, whether bitmap, SVG or anything else, from a different domain to your main site: a domain that has no sensitive session (cookie/auth) information in it and no ability to script into your main site’s domain.
In SQL, a join is used to compare and combine — literally join — and return specific rows of data from two or more tables in a database. An inner join finds and returns matching data from tables, while an outer join finds and returns matching data and some dissimilar data from tables.
An inner join on Products returns information about only those products that are common in both tables or ALL Tables combined on based on the join conditions.
An outer join returns a set of records (or rows) that include what an inner join would return but also includes other rows for which no corresponding match is found in the other table.
Sometimes nulls will be produced in this process as some data is shared while other data is not.
Full Outer Join
A full outer join, or full join, which is not supported by the popular MySQL database management system, combines and returns all data from two or more tables, regardless of whether there is shared information. Think of a full join as simply duplicating all the specified information, but in one table, rather than multiple tables. Where matching data is missing, nulls will be produced.